Employee Onboarding Software (2025)

Instead of filling out the same information multiple times, new employees get the benefit of auto population across all required paperwork.

Employees can complete the Federal tax form (W-4) and state tax forms, as well as Form I-9 for employment eligibility, from within the OnboardCentric portal.

Forms for direct deposit authorization, paid sick leave, and wage notification can collect and share information with the appropriate personnel.

Enable employees to electronically sign forms and documents to complete new hire tasks faster — even from remote locations. Likewise, HR staff members may approve and countersign items electronically.

Employers can include company handbooks, policy authorization, emergency contact information, and information on security and network access within OnboardCentric.

Link training videos, how-to guides, and important web pages through OnboardCentric. When combined with the triggering feature, you can begin training without overwhelming new employees.

OnboardCentric allows organizations to design digital “new hire packets” based upon pre-determined criteria. Packets contain the documents, tasks, and forms assigned to a specific new hire.

OnboardCentric employee onboarding software’s unique FlexFields enable the application to replicate your onboarding workflow. Via simple drop down options, you identify the right criteria for each new hire to make sure only necessary items are assigned to a new hire, and to make sure follow up tasks are assigned to the correct staff members.

Roles are assigned to staff who are responsible for the onboarding process. Organizations can have as many roles as necessary to facilitate onboarding activities, allowing full control over the information existing staff members may access across their assigned group of new hires.

For organizations with multiple locations, OnboardCentric can leverage Roles and FlexFields to create onboarding packets that are unique to each U.S.-based location.

Forms include statutory items (W4, I9, state tax forms, direct deposit, etc.) or any other items for your organization that require unique information from your new hires to be completed.

Tasks are activities that a new hire must complete by a scheduled deadline. The completion of a task can trigger another assignment.

Digital documents can be shared with employees for future reference or combined with an electronic signature for required reading.

An organization can ensure that all onboarding items stay on track by utilizing automatic reminders. These are triggered daily for any incomplete tasks past their due dates for any existing staff members holding roles.

New hires can receive reminders for upcoming items or easily view deadlines and progress by logging into their personal OnboardCentric dashboard.

Digital documents naturally require employees to enter information via keyboard. The obvious advantage to this is that bad handwriting will never be an issue.

OnboardCentric provides extensive validation for many statutory forms to help avoid errors as new hires complete these critical items.

OnboardCentric integrates with the United States Federal E-verify program for streamlined verification of employment eligibility. This eliminates data entry and is a convenient way to have all compliance-related information in one place.

If you pay federal/state income taxes, employ a W2 workforce, or have high employee turnover, you may qualify for United States federal tax credits. ExactHire’s integration with RetroTax makes claiming these credits easier than ever.

OnboardCentric is compliant with federal employment regulations. The software offers high-level security of employee information that meets or exceeds standard industry guidelines.

View customized employee onboarding-related information anytime, including user lists, outstanding tasks, completed tasks, existing staff member role assignments and more.